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Inventory Counting as an Operational Challenge for International Teams

The annual Inventory Count ties up considerable resources. Beyond business interruptions and staff costs, the composition of the inventory teams is becoming a critical focus. Seasonal workers, employees from various departments, and multilingual workforces increase complexity.

Paper lists or complex software solutions quickly lead to misunderstandings and counting errors in this environment. These not only negatively impact the annual financial statements but also weaken the data foundation for planning and procurement in the subsequent year. Therefore, a solution that ensures consistent data capture regardless of experience, language, or network coverage is crucial.

The COSYS Inventory App: Simple, Intuitive, and Adaptable

The COSYS Inventory App was specifically developed as user-friendly Inventory Software to overcome the hurdles of traditional systems.

• Intuitive Operation: The user interface adopts the look and feel of modern smartphones. Clearly structured input masks and logical process steps enable rapid onboarding.
• Language Options: The interface is designed for the use of various languages. Employees can work in their preferred language, significantly reducing language barriers as a source of error.
• Guided Workflows: Clear dialogues and process guidance via barcode scanning ensure that even inexperienced staff can work without errors.
• Offline Mode: Data can be captured even without Wi-Fi or mobile network; synchronisation occurs automatically as soon as the connection is re-established.
• Real-Time Synchronisation: With an existing connection, all data flows immediately into the COSYS WebDesk, where it can be monitored and evaluated.
• Plausibility Checks: The App identifies erroneous entries (e.g., duplicate scans or illogical quantities) and prevents transmission errors.
• Seamless Integration: All inventory data can be transferred directly into the ERP or Merchandise Management System.

Strategic Benefits for Businesses

The introduction of the COSYS Inventory App delivers measurable benefits:

• Minimal Onboarding: Temporary or non-specialist employees can work productively after minimal introduction.
• Reduced Error Rate: Digital guidance and automated checks prevent counting and transfer errors.
• Accelerated Processes: Simple operation, compatibility with RFID Scanners, and the Offline function increase working speed and shorten the overall duration of the stocktake.
• Reliable Data Foundation: Accurate capture forms the basis for financial statements, merchandise management, and procurement planning.

Technical Flexibility as a Success Factor

The COSYS Inventory App is available for Android and iOS and can be used on both robust Mobile Data Capture devices and commercial smartphones. This flexibility allows for company-wide deployment, independent of existing hardware.

Conclusion: Stocktaking Redefined for International Teams

The successful digitalisation of the Inventory Count depends significantly on simple operation and clear process guidance. In international teams, an intuitive, multilingual App is a critical success factor. With the COSYS Inventory App, error-prone stocktaking is transformed into a controlled, efficient process and a reliable foundation for strategic business decisions.

Discover how the COSYS Inventory App can improve process quality in your company through a non-binding consultation. You can also test the free demo version for Android and iOS.